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The Annual General Meeting of the Club shall be each year held on any day in the months of September or October the date of which will be agreed by the Committee.
Notice of every General Meeting shall be given to every member of the Club, by e-mail at least 28 days before the meeting. Items for inclusion in the agenda of the General Meeting must be submitted to the Chairperson not less than 14 days before the meeting. Such items shall then be immediately emailed to the members.
The quorum for all General Meetings of members qualified to vote shall be twenty. Should there not be a quorum present within half an hour of the time of the meeting, it shall stand adjourned to the same day in the next week at the same time and place, and if, at such adjourned meeting, a quorum is not present within fifteen minutes from the time appointed for holding the meeting, the voting members present shall be a quorum for that meeting.
Every member present shall be entitled to one vote upon every motion and, in the case of equality of votes, the Chairman shall have a second or casting vote.
Voting on all issues at General Meetings, other than the election of Officers, shall be by show of hands or otherwise as the Chairman may direct. Each issue shall be determined by simple majority unless otherwise stated.
Upon direction of the Committee, or upon a requisition signed by at least 20 members stating distinctly the purpose for which the meeting is desired, the Club Secretary shall call an EGM, to be held in not less than 28 days of receipt of such direction or requisition. Notice shall be given, by e-mail, to all members eligible to attend not less than 21 days before the meeting is to be held. These notice provisions may be relaxed by a majority vote at a General Meeting to whatever notice periods the majority may deem appropriate.
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